Backend Support & Systems for Creative Business Owners
4 ways I can support your business
1. Dubsado Setup
A complete client experience, built around your business.
From lead form to offboarding, with proposals, contracts, payments, workflows, emails and automations built around your business.
€ 3,000
2. VIP Backend Day
One focused day. One priority. Done.
For a backend task, system, process or pile of work you want off your plate without turning it into a weeks-long project.
€ 750
3. Dubsado Optimisation
Your Dubsado is there. It just isn’t working properly.
I’ll clean up, fix and optimise your existing setup so your client processes run more smoothly.
€ 900
4. Monthly Backend Support
Ongoing support for the business behind the business.
Dubsado, CRM, workflows, project management, admin, client comms, inbox, Notion, follow-ups and ongoing optimisation.
starting at € 825/month
Not sure yet? That’s okay. Tell me what’s going on and we’ll figure it out together.
Who I work with
Built for established creative businesses
I work with established designers and creative business owners who are already good at what they do, but don’t want to keep carrying the entire backend themselves.
You might be here because:
- Your business is growing faster than your systems.
- Too much still depends on you.
- Your client experience isn’t as streamlined as you’d like.
- Your backend lives across too many tools.
- You keep postponing the things that would actually make your business easier to run.
- You want things to work without having to think about every little step.
Why work with me
Creative thinking meets operational structure
With 10+ years in the creative industry, I understand both sides of your business: the creative work your clients come to you for and the operational work that makes delivering it possible.
I bring structure, systems and reliable processes into the backend, without turning your business into a rigid corporate machine.
How working with me works
01 — Inquiry
If my support feels like a good fit for you, simply fill out the inquiry form & schedule a discovery call.
02 — Discovery Call
We’ll have a relaxed call to look at your situation and figure out what makes sense.
03 — Choose support
I’ll recommend the offer that fits your needs and we’ll agree on the next steps.
04 — Relax
I get to work on the systems, processes and backend tasks that need attention.
Ready to get your backend sorted?
My Skillset for You:
Supporter, Strategist & Your Structured Right Hand
Project management | CRM structure | Backend systems | Client processes
Hi, I’m Julie!
I help creative business owners bring structure to the work happening behind the scenes.
With 10+ years of experience in the creative industry, I know how quickly client projects, admin, communication and systems can pile up behind the creative work.
My job is to make that backend easier to manage, more organised and less dependent on you.
Sag gerne Hallo und folge mir auf meinen Social-Media-Kanälen.
FAQ's
Here you’ll find answers to the most common questions.
If anything is still unclear, feel free to send me an email or a DM.
I work with established designers and creative business owners who are already growing their business, but need more structure behind the scenes.
You might be great at your creative work, but still find yourself spending too much time on admin, client management, systems, follow-ups or keeping everything organised.
My support is especially suited to creative businesses doing around €5k–€10k+ per month.
It depends on what you need right now.
Dubsado Setup is for you if you want a complete, streamlined client experience built in Dubsado.
VIP Day is best if you have one specific backend priority you want to tackle and get done in a focused day.
Dubsado Optimisation is for you if you already have Dubsado but your setup needs fixing, cleaning up or improving.
Monthly Support is for you if you want ongoing help with your backend, systems, client management and day-to-day operations.
If you’re not sure, that’s exactly what the discovery call is for. We’ll figure out what makes the most sense for your business.
We start with a kickoff call to define your priorities and make a clear plan for the day (up to 1.5 hours).
Then I spend 5 focused hours working through the agreed priority, whether that’s setting up a Dubsado service, optimising your client onboarding, cleaning up your CRM, documenting a process, clearing an admin backlog or solving several smaller backend problems.
We finish with a 30-minute offboarding call to review what was done and discuss any next steps.
I’ll build a complete, on-brand client experience around your existing business processes.
The setup includes your lead form, proposals and contracts for up to 3 services, payment setup, canned emails, workflows and automations.
The goal is to create a smooth client journey from the initial inquiry through booking, onboarding, project communication, invoicing, offboarding and follow-up.
Your business, branding, offers and relevant information need to be ready to work with before we begin. We’ll define the exact scope during the onboarding process.
Absolutely. I can work with an existing Dubsado account, whether you need a complete setup, a specific service added or your current system cleaned up and optimised.
If your existing setup is particularly complex, we’ll assess what needs to be changed before deciding which offer is the best fit.
I primarily work with Dubsado, Notion, Google Drive and other tools commonly used for creative business operations.
I’m also comfortable working within your existing tech stack. You don’t need to switch everything just to work with me.
If you’re using a specific tool you’re unsure about, just mention it in your inquiry and we’ll see what’s possible.
Start by filling out my inquiry form and telling me a little about your business, what’s currently taking up your time and what you’d like help with.
You’ll then be able to request a discovery call directly through the form. Please note that the call is a request, not a confirmed booking. I’ll review your inquiry and confirm the call with you.
On the call, we’ll look at what you need and whether I’m the right person to help.
Yes. My monthly retainer is designed for ongoing backend and operational support.
Depending on what your business needs, this can include Dubsado and CRM management, workflows and automations, project management, admin, client communication, inbox management, Notion, lead follow-up, content scheduling, research and ongoing systems and process optimisation.
The goal is to have someone who can take ownership of the operational work instead of you having to keep carrying it all yourself.
Yes. Monthly retainers have a 3-month minimum commitment.
This gives us enough time to understand your business, establish a good working rhythm and make meaningful improvements to your backend rather than only putting out short-term fires.
INQUIRY FORM
Let’s get your backend working for you.
Tell me what’s currently taking up the most space in your business, and I’ll get back to you with the next step.
Copyright 2026 – Julie Karasch
