Virtual Assistant & Backend Support for
Creative Entrepreneurs
I bring structure to the backend of your business —
from admin tasks and CRM systems to clear, efficient workflows.
So your projects run smoothly
and you can focus on your core business.
Perfect for designers, small agencies, creative entrepreneurs,
and other online business owners.
Does this sound familiar?
Your business is doing well —
but behind the scenes, things are getting more and more chaotic.
Client inquiries keep piling up
Your inbox is overflowing. New requests come in every day, but you can barely keep up with responding.
Invoices are left unfinished
Some invoices still need to be written. Others have already been sent — but who has actually paid?
Your tools aren’t working for you
CRM, project management tools, Notion, Google Drive — everything is there, but nothing really works together.
Admin work is taking over your time
Sorting emails. Searching for files. Coordinating appointments. Instead of working on your business, you’re stuck in the day-to-day chaos.
And suddenly you’re spending more time organizing your business
than actually doing the work you love
This is where I come in 😉
As a Virtual Assistant, I support you in building a well-structured backend for your business. I take care of processes, systems, and organization — so you can focus on your core work again.
In other words: I’ve got your back!
Overview of My Services
• Email inbox management | • File organization (Google Drive, Dropbox, Notion) • Data entry • Research tasks • Travel planning • Document formatting |
• Task coordination & progress tracking | • SOP creation & process documentation |
• CRM setup and optimization | • Client onboarding systems |
• Content calendar organization | • Newsletter setup and planning |
• Analysis of your backend systems | • Setup of payment systems |
• Identifying inefficiencies | • Proactive ideas and input |
How Our Collaboration Works
01 — Inquiry
If my support feels like a good fit for you, simply fill out the inquiry form. This helps me learn more about your business, your current systems, and the challenges you’re facing.
02 — Discovery Call
We talk about your goals, operational challenges, and where structured backend support could make the biggest difference. This helps us see if we’re a good fit to work together.
03 — Proposal & Agreement
You’ll receive a personalized proposal outlining the scope of work, conditions, and next steps. Once you confirm, we finalize the agreement and schedule your start date.
04 — Onboarding
I prepare everything for a smooth collaboration — setting up communication channels, reviewing your existing systems, and organizing your digital workspace.
05 — Kick-off-Call
We define priorities, clarify workflows, exchange necessary access, and align on what success looks like for our collaboration. This creates a clear foundation.
06 — Collaboration begins
We start working together in a consistent, proactive way. Projects gain structure. Systems become clearer. And your day-to-day work starts to feel lighter.
Who My Support Is Best For
My work is especially valuable for:
Creative entrepreneurs | Designers | Coaches | Online business owners | Small agencies
In other words, people who bring a lot of creativity to their business,
but need support when it comes to structure, systems, and organization.
What You Gain from Working with Me
Mindset
Matter
As a former project manager, concepter, and graphic designer, I understand the challenges creative businesses face — and help you build structure and clear processes.
From client communication and CRM systems to business strategy: I combine creative thinking with structured business operations.
Mindset
I don’t just complete tasks — I think strategically and support you in building sustainable solutions that truly move your business forward.
Matter
Clean processes, clear workflows, and organized systems help your business run smoothly and efficiently.
I bring ideas, perspectives, and improvement suggestions to the table so your business can keep evolving. If I notice something that isn’t working well, I research and test solutions before implementing them in your business.
Ready for more structure in your business?
If you’re looking for support in the backend of your business,
let’s have a quick, no-obligation chat.
Fill out the inquiry form and let’s simplify your business.
My Skillset for You:
Supporter, Strategist & Your Structured Right Hand
Project management | CRM structure | Backend systems | Client processes
Hi, I’m Julie! 
For over ten years, I’ve been working in the creative industry and understand the challenges creative entrepreneurs face: lots of ideas, exciting projects, but often not enough structure behind the scenes to truly support and simplify the work.
That’s exactly where I come in: helping you build clear systems, structured workflows, and reliable backend support for your business.
I especially enjoy working with designers, small agencies, and creative entrepreneurs who do amazing work but need someone behind the scenes to keep everything organized and running smoothly.
I love clear processes, think strategically, and support you as a structured right hand — so your business doesn’t just thrive creatively, but also runs smoothly from an operational perspective.
FAQ's
Here you’ll find answers to the most common questions.
If anything is still unclear, feel free to send me an email or a DM.
I bring over 10 years of experience in the design industry — including roles as a project manager and concepter at an agency, as well as hands-on experience as a freelance designer, project manager, and mentor. My focus is on project management, CRM structure, client communication, and backend systems — ensuring your business runs professionally and smoothly behind the scenes. And if you ever need creative input, I’m happy to support you there as well.
After your inquiry, we’ll schedule a discovery call to see if we’re a good fit. If everything aligns, you’ll receive a personalized proposal with possible start dates. Depending on availability, onboarding usually begins within a few weeks. If my capacity is currently full, you can join the waiting list.
I work with various tools such as Dubsado, HoneyBook, Notion, Trello, ClickUp, Asana, Wrike, Canva, ChatGPT, Google Workspace, and other systems. I can easily adapt to existing setups or help you implement new, well-structured systems — depending on what your business currently needs. If there’s a platform or tool I’m not familiar with yet, I’ll quickly learn it so you can fully benefit from its features.
My main focus is structured operational support and professional client management. Depending on your needs and my availability, I can also assist with content organization, simple design tasks, or workflow optimizations. We can discuss the details during the discovery call.
To ensure quality and reliability, I intentionally work with a limited number of clients. This allows me to support you in a focused and consistent way.
Clear communication is essential. During onboarding, we’ll define a primary communication channel (e.g., Slack, Notion, email, or a project management tool) and align on expectations as well as response times.
Collaboration usually takes place through structured monthly packages to ensure continuity and momentum. You’ll receive the exact details in your personalized proposal.
Copyright 2026 – Julie Karasch